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Set up a recurring booking

For colleagues with a fixed in-office rhythm — "every Tuesday at my favourite desk" — DeskDesk expands a single recurring booking into one booking per occurrence. The series can be paused, individual occurrences can be cancelled, and the engine still enforces the no-overlap rule per occurrence.

Goal​

By the end you have set up a weekly recurring booking on a single desk, confirmed DeskDesk expanded it into the configured number of occurrences (default 12 weeks), and verified each occurrence shows up in your Bookings list.

Prerequisites​

  • A desk you can book — see Browse desks.
  • The admin has not disabled recurring bookings on the deployment — see Admin settings for the toggle.

Steps​

  1. Open Bookings from the navigation. Click Add Item to open the new-booking dialog (same one as Book a slot).

    Bookings list

  2. In the dialog, toggle Recurring. The form expands with Recurrence pattern (daily / weekly / monthly), Day of week (for weekly), Number of occurrences, and an end-date picker. Pick "weekly", check the day(s) you want, set the count (e.g. 12 weeks).

    Recurring booking dialog

  3. Save. DeskDesk creates one parent booking and N child occurrences. Any occurrence whose desk is already booked is dropped with a notice — the rest are saved. Check your Bookings list for the expanded series.

    Bookings list with the recurring series

  4. Each occurrence is editable individually. Cancel one and the rest of the series stays intact; cancel the parent and the whole series unwinds. The Bookings list groups recurring occurrences under the parent, with a Show occurrences expander.

    Recurring series — expanded

Verification​

The Bookings list shows the parent recurring booking with a "Recurring" badge and the configured number of occurrences (minus any that were dropped for overlap). Each individual occurrence appears in Nextcloud Calendar on its date — see Bookings in Nextcloud Calendar.

Common issues​

SymptomFix
Recurring toggle is missingAdmin disabled recurring bookings — toggle on the admin settings page.
Some occurrences are missingThey were dropped at save time because the desk was already booked. The "save report" dialog lists the dropped dates; pick a different desk or skip those weeks.
Cancelling one occurrence unwinds the whole seriesYou cancelled the parent instead of the occurrence — use the per-row Cancel action, not the parent's.

Reference​